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Confidentiality/Non-Disclosure Agreements (NDA) for Small Businesses
You may frequently be in a situation where you need to disclose sensitive information about your business to potential clients, customers or partners. If you do that, you will want to make sure that any disclosures are protected so that the recipient cannot pass the information onto anybody else or copy it, or use it for their own purposes.
Equally, you may find that when information is disclosed to you, the discloser seeks to impose stringent or even impractical non-disclosure obligations on you. So, it makes sense to talk to an expert and/or use the right document so that you are suitably protected in relation to business information you reveal, and not unfairly burdened in relation to information you receive.
We have both one-way and mutual NDAs to suit your small business needs and if you need help with drafting, we'll be on hand.
Free Tip Sheets and Documents
Plese find below our selection of free tip sheets and documents which can be downloaded or viewed on the subsequent product pages.
We hope these provide you with some insight and assistance but should you require any further, more specific help, please contact us via the Business Legal Advice page
Consultancy and Freelancer Agreements for Small Businesses
We all use consultants and freelancers in our businesses on a routine basis in order to bring in expertise that we don't have in-house. So, they can be as important to the business as employees, but you don't necessarily know them that well or have as much control over what they do. Therefore, you need to make sure that your agreements give you the best platform for getting the most out of your consultants.
Alternatively, if you are going to be a consultant, you will want to make sure that your duties and compensation are clearly laid out. Our consultancy agreement works whether you are a company or a contractor.
Corporate/Business Incorporation Agreements for Small Businesses
When you are running a company you have numerous responsibilities under the Companies Act in relation to the way that the company is administered, the way that decisions are taken and reported, and in making notifications to Companies House. If you do not comply with these obligations, then your company could be fined.
Furthermore, anyone looking to invest in your company or to purchase it will want to see that the company books are up to date and fully compliant with current legislation. If you are a director, you will also have numerous duties that you must comply wth as a director.
We have a range of document templates in this area, which are listed below. You can also use our expertise to make sure that you are compliant at all times.
Small Businesses Agreements for Disputes and Resolution
Disputes are a drain on the business that we can all do without. They are stressful, costly and take up precious management time. Anything that reduces any of those three elements has got to be helpful.
We offer a range of useful documents in relation to disputes including clear template letters before action, mediation and arbitration clauses you can put in your agreements, draft settlement agreements and compromise agreements (for exiting employees). Furthermore, we also provide access to documentation to enable you to initiate and conclude mediation or arbitration.
Furthermore, we offer negotiation, mediation and arbitration services as well as assistance through direct access barristers using our partner Clerksroom, who can also help with contentious matters.
Employment Agreements for Small Businesses
Employment contracts are not only a legal necessity, they can also help to set the tone of your business. Our Employment Contracts are straightforward and business-like. They cover key issues required by employment law, such as duties, pay, benefits, hours, holiday, sickness and termination.
What will I need before drafting?
- Full name and address details for the employer and employee.
- Details of the terms of employment that will be offered.
- Details of any previous employment with the same or an associated employer.
Funding and Share Agreements for Small Businesses
You can't have a much more important agreement than one that involves buying or selling shares in your company. Your investors are likely to be with you for some time, so you need to strike the right balance between risks, rewards and control of the company.
Make sure you work through all the commercial and legal issues associated with taking in investment (including share price, due diligence, warrantees, dilution and exit).
We provide a range of documents covering share investment and loans, including different variations of a Shareholder Agreement, which can be edited to your exact requirements.
Intellectual Property Documents for Small Businesses
Intellectual Property is often the key valuation metric for a company. Yet all too often, small companies are so focused on trading that they neglect this important side of their business.
Make sure you protect the copyrights and other intellectual property you may be creating by properly documenting transactions you carry out with others. This could be by way of licenses or assignments for software, audio, visual or literary material, databases, design rights, trademarks or patents.
Joint Venture Agreements for Small Businesses
Joint Ventures are common in business as partners seek to share costs, data, expertise, resources and rewards.
However, such arrangements can easily go wrong if there is a mis-match of expectations as to the allocation of responsibilities, risks and rewards.
It's worth taking the trouble to work through these issues before you start and write them down in an agreed document. We have templates in this area covering trading joint ventures and those where one or more parties invests.
Licensing Agreements for Small Businesses
You may frequently be in a position where you are either licensing intellectual property off others (such as copyrights, software, visual material or trademarks), or you are wanting to grant rights to third parties.
If you are acquiring rights you will want to make sure you have as much freedom of exploitation as you need and that the grantor is properly authorised to grant rights to you.
If you are granting the rights you will want to make sure the licensee comes to you for appropriate approvals, accounts regularly and properly, and respects any restrictions you may wish to impose. In either case we have the documents to assist you.
Media and Entertainment Agreements for Small Businesses and Artists
This is a specialised area with its own custom and practice for dealing with contractual issues.
Whether those concern management, publishing, recording, licensing, filming, production, distribution or live performance, we have accumulated expertise in all of these areas and can provide you with, and help you create, appropriate documents tailored to this industry and your needs.
Mediation Documents and Forms for Small Businesses
Mediation is a time-saving and cost-saving method of resolving disputes without going to court. It normally only takes one day and it is successful over 70% of the time. It also saves the stress of litigation without taking that option away from you if mediation doesn't work. We have expert mediators ourselves as well as access to a mediator network available from our partners at Clerksroom. Forms are available below for easy and instant access to Mediation services at a highly competitive cost. Call us on 020 7148 1066 to arrange a free consultation with a Mediation expert.
Property Agreements for Small Businesses
If you have an office or a retail property, you will have legal issues arising out of your lease, rental or property license agreement. These may be commercial or concerned with statitutory obligations.
These kinds of documents in particular are traditionally written in very lengthy and old fashioned language which is confusing and difficult to understand. We can bespoke business property documents for you for every need.
Agency and Distribution Agreements for Small Businesses
Trade is the lifeblood of any company. If you use third parties to sell, distribute or provide services in relation to your business, you need to ensure there is a proper balance between risks and rewards, and rights and responsibilities.
It's often not enough to deal with these matters verbally or across email - a complete agreement can give your business reassurance and peace of mind.
We have template documents in this area to cover both pro-distributor and pro-supplier arrangements.
Software and IT Agreements for Small Businesses
No doubt there will be many times when you wish to use software providers to help your business, whether they are writing or designing software programs, selling you existing programs or applications, or maintaining any of these for you. Or perhaps you are a software developer yourself?
We have a variety of software documents covering the full range of possibilities in this area, including commercial terms, delivery specifications, service levels, testing and acceptance, disaster recovery, maintenance, training and ownership of intellectual property.
Trading and Services Agreements for Small Businesses
Trade is the lifeblood of any company. If you use third parties to sell, distribute or provide services in relation to your business, you need to ensure there is a proper balance between risks and rewards, and rights and responsibilities.
It's often not enough to deal with these matters verbally or across email - a complete agreement can give your business reassurance and peace of mind.
We have template documents in this area to cover both pro-distributor and pro-supplier arrangements.
Website Terms and Conditions and Privacy Policies for Small Businesses
In dealing with consumers over the internet you will be subject to a number of laws and regulations governing issues such as; the way you process consumer data, distance selling, privacy, cookies and unfair contract terms.
You'll want to make sure that your website terms and conditions address all of these issues. You will also want to make sure that you regulate the way in which consumers use your website (e.g. you do not want them to post infringing material or introduce viruses).
We have templates available to cover all of these requirements and these can be further tailored to your industry. Our documents also cater for your rights and liabilities should anything go wrong in any of these areas.
licensing - where you
are receiving a licence Disputes Dispute Settlement Agreement Agreement for when two sides want to settle a dispute Funding/Shares Unapproved Share Option Scheme – Scheme Rules *Updated for GDPR* This is a scheme enabling those who are not full time employees to acquire shares in the company engaging their services Media/Entertainment Artist Management Agreement An agreement for a manager to manage the services of an artist (e.g. a musician) Intellectual Property (IP) Copyright Licence Agreement (Allowing Sale and Manufacture of Copies) *Updated for GDPR* This is an agreement in which a copyright owner allows the manufacture, distribution and sale of copyright materials by someone else Software Software/App Development Agreement [Not Modified but Supported] *Updated for GDPR* Agreement to develop unmodified software with support services Software Software/App Development Agreement [Not Modified or Supported] *Updated for GDPR* Agreement to develop unmodified software without support services Corporate Company Resolution [Blank Special] General wording for a special resolution by a company Employment EMI Share Option Scheme - Notes for Employers Thorough notes form companies starting an EMI Option Scheme for full time employees to acquire shares in a company Employment Volunteer Agreement *Updated for GDPR* Non-contractual agreement with volunteer. Corporate Novation Agreement For when one company replaces another in a contractual arrangement Licensing Assignment of Contract For when you are Assigning a contract to someone else Employment EMI Share Option Scheme - Notes for Employees Notes for full time employees joining an EMI Option Scheme to acquire shares in a company Employment EMI Employee Share Option Scheme - Certificate Share Certificate for full time employees who have joined an EMI Share Option scheme Intellectual Property (IP) Registered Trade Mark Use Agreement This agreement allows a user to use the trademark owned by somebody else Employment EMI Share Option Scheme - Employee Application Letter Letter for full time employees to apply to buy shares in the company as part of an EMI Option Scheme Disputes Internet Take Down Notice [Copyright Infringement Claim] This is a letter to send when someone has been infringing your copyrights online in the UK and you want to make them stop under UK law Trading/Services Supply of IT Equipment Agreement for IT equipment provider Employment EMI Employee Share Option Scheme - Notice of Exercise of Option Notice of Exercise Option for an Employee who is part of an EMI Share Option Scheme Licensing Notice of Assignment of Contract [Consent Required] Notifying someone else that you are assigning, where you need their permission first Disputes Arbitration Clause Clause making disputes subject to arbitration Corporate Company Resolution [Ordinary to Replace All Articles] Wording for an ordinary resolution which replaces all the Articles Corporate Minutes Authorising Purchase of a Company Company minutes authorising the purchase of another company Licensing Notice of Assignment of Contract [To a 3rd Party] Notifying someone else that you are assigning your responsibilities under an existing contract to someone else Corporate Company Resolution [Ordinary for Changing One Article] Wording for an ordinary resolution which changes one of the Articles Corporate Novation Agreement [Company Reorganisation] For when one company wants to be replaced by another under a contract so that the replacing company is responsible for all their obligations from a particular date Disputes DMCA (US) Take Down Notice [Copyright Infringement Claim] Letter to send when someone has been infringing your copyrights online in the US and you want to make them stop doing that under local US law Licensing Novation Agreement [Full Release] For when one company wants to be replaced by another under a contract so that the replacing company is responsible for all their obligations from a particular date Licensing Notice of Assignment of Contract [Consent Obtained] Notifying someone else that you are assigning for a specific reason, e.g. company reorganisation Media/Entertainment Sound Recording Agreement This is an agreement for a record company to acquire the services of a recording artist
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