Supply of Services (for Businesses)

*Updated for GDPR*

This agreement is used where you or your business are supplying services to a business client. This can be used as an alternative to the consultancy agreement, either the Consultancy Agreement (for Limited Company Consultant) or the Consultancy Agreement (for Individual Consultant). Generally you would use this Supply of Services agreement where the services being supplied are a one-off or you have a number of clients and you are providing services to them all for a limited amount of time during the week or month. The agreement can be used either by the supplier or by the person who the services are being supplied to. See our Step by Step walkthrough for full guidance notes to help you complete this document on your own.

Download now for free*

*Free 1-week Trial of LawBite access allows you to download 3 documents of your choice plus full access to our platform editing tools.

Unlimited document access

Get unlimited document downloads when you sign up to LawBite Access for just £19.50/month - includes use of editing and e-signing tools and unlimited free consultations with our lawyers on separate matters.

Sign up for Access

Not sure what you need?

Our lawyers can help with selecting the right documents or drafting them to your requirements. Call us on 020 7148 1066 or set up an enquiry below

Free Lawyer consultation

Step-by-step guide

Let’s walk you through how to go about drafting a Supply of Services agreement, something you need if you’re going to be providing services to a client or someone else is supplying services to you, and the client is a business, not an individual consumer.

This supply of services agreement is to be used if the supplier is supplying its services as a one-off, or has a team of people working on the services, or is supplying services to a number of clients at the same time. It can also be used in place of a consultancy agreement.

This agreement works whether you are the supplier of the services or the supplier is supplying services to you as the client. It is between the supplier and the client.

The agreement sets out the standard terms and conditions that will apply to the relationship between the supplier and the consultant. This means that the supplier can use it for any of its clients, even if it’s agreed different terms with them. You also need a separate order form or some other document that sets out the individual terms that you’ve agreed about the supply of services. This is the “Order” mentioned in the Overview section – but you can change this name to be the same as the description that you’ve given to the document where you describe individual terms. The “Order” should say somewhere on it that it is subject to the terms and conditions in the Supply of Services agreement.

This supply of services agreement should be given to the client before the final “Order” is signed. If it’s not, the agreement will be ineffective as it won’t apply to that “Order”.

  1. Once you know you have the right document, the first thing that you need to do is describe the services that are being supplied in general terms.

  2. Then there’s the legal bit about when there is actually a contract between the supplier and the client. To have a contract, you need an offer and an acceptance of the offer. The Supply of Services agreement makes clear that when the client says that they want the supplier to supply services to them, this is an offer. It is then up to the supplier whether to accept that offer.

  3. Then there are general points about the contract; namely that the contract constitutes the entire agreement between the parties, that’ll save confusion and if the supplier has provided some promotional material to the client, that doesn’t form part of the contract, unless you make clear that it is included.

  4. If the supplier has provided a quote, make clear how long that is valid for so the client can’t come back to the supplier after several months, or even years, and say that they want to place an order based on the old quote.

  5. If you’ve agreed dates or timings to supply the services, put these in the “Order” but make clear in this Supply of Services agreement that they are only estimates and can’t be guaranteed.

  6. Obligations on the client - outline what the client has to do in order to receive the services. Make sure you include everything that the client has to do.
  7. You need to explain what the client will be charged for and how that’s all worked out. Set out whether and when the supplier can increase its charges if the supply of services is likely to be ongoing for some time. When is the supplier going to invoice the client? And what happens if the client doesn’t pay? Set out the rate of interest that is payable if the client doesn’t pay on time. All this can save you some squabbling in the future.

  8. Then it’s intellectual property - intellectual property involves things like copyright and who owns the ideas that crop up during the supply of the services.

  9. Then agree to keep each other’s information confidential. It wouldn’t be fair otherwise.

  10. Next, outline what will happen in the event of the client (or the supplier) suffering financial problems, or if the supplier or the client breaches the contract.

  11. The next section sets out the supplier’s ‘Liability limitations’. This is the maximum amount that they will be liable for and what they are not going to be responsible for.

  12. The final part outlines some general rules about the information and each other’s rights.

  13. And this is where you get the option to try out fantastic e-signing feature at no extra charge and close the agreement in minutes.

Remember, if you come unstuck at any point, our LawBriefs are here to help. Visit our legal advice page to submit an online enquiry or call us on 020 7148 1066.

Best of luck in your SME journey.

Document drafted by:

Hannah Ives LawBrief

EXPERIENCE

Hannah Ives is a highly experienced corporate and commercial lawyer who has worked in both private practice and in house. In private practice, she worked on public and private company transactions including company reorganisations, share and asset sales, refinancing, public company work/listings and private equity deals.

More recently, Hannah was Head of Legal at Nord Anglia Education, an International Schools business, where she was responsible for the group’s global legal activities. She worked on corporate matters for the group and also handled issues such as tenders, establishing schools in new jurisdictions, commercial contracts, licensing, IP, company secretarial matters and managed relationships with external law firms (a role which gave her valuable insight into a client’s objectives when purchasing legal services).

Hannah is qualified in England and Wales but has wide ranging experience of cross border transactions and has worked on legal matters in China, Russia, South Korea the UAE and various European jurisdictions. She has significant experience of preparing businesses for sale, including preparation for an IPO on the New York Stock Exchange.

Hannah has also established and successfully run two small businesses herself while taking a break from the law to have children, so has first-hand experience of some of the issues and the pressures facing new enterprises.

Throughout her career Hannah has enjoyed working with entrepreneurs, business owners and managers to help them minimise risks and optimise value by providing proactive, commercial and solutions orientated advice.

In her own words:

“I get immense satisfaction in supporting businesses of all types develop and grow by looking to foster close relationships with clients, which allows me to deliver tailored and appropriate advice”.

EDUCATION

  • LLB (Hons) degree from the University of Manchester (2:1)
  • LPC – Manchester Metropolitan University (distinction)

ACHIEVEMENTS

  • Preparing a private business (from a legal perspective) for listing on the New York Stock Exchange.
  • Implementing a standard form legal review and advice process for business tenders to help provide appropriate cost effective legal support at tender stage.
  • Negotiating and completing service agreements with government bodies in the UK and overseas.
  • Negotiating and establishing joint ventures to operate new businesses both in the UK and overseas.

OTHER INTERESTS

Hannah enjoys the great outdoors both with and without her family. She regularly goes walking and mountain biking in the Lake District and enjoys running to keep fit. She is currently training for her first triathlon!

Hannah has also trained as a counsellor and volunteers at Childline once a week to provide counselling sessions to children and young adults.

LANGUAGES

Conversational Spanish.